XCover Booking Protect - Refund Protection

XCover Refund Protection at our Holiday Apartments in Torquay

XCover Booking Protect is a company that provides Refund Protection. It is underwritten by Lloyds of London. The product is not insurance as the scope is purely limited to covering refunds only. It does specifically cover illness from Covid 19.  Below is a summary of the cover. This is their wording. This is correct as of August 2021 and terms may be subject to later revision. Specific information about Booking Protect and Covid can be found by clicking here. The more general terms can be found below.

Booking Refund Protection

We will provide you with a refund on any unused booking if you are unable to start your holiday on its commencement date due to any of the circumstances set out below. Please note that this is not an insurance policy. If you purchase Booking Refund Protection these terms and conditions are added to our general terms and conditions and applied to the booking you make.

The following words or phrases have the meaning shown below wherever they appear in bold in this document.

  • You/Your/Yourself – A person who has made a booking alone or as part of a group with us.
  • Commencement date – The first day of the holiday.
  • Doctor – A qualified medical practitioner registered with a recognised professional body. A doctor cannot be you or a member of your immediate family.
  • Emergency Services – The Police, Fire and Rescue Service or Emergency Medical Services.
  • Holiday – The booking you have made with us to rent a specified property for a specified time where we are acting as agent of the property owner
  • Group– Any number of people who have been declared to us as part of the party for a holiday booked with us with Booking Refund Protection in the same transaction.
  • Illness – A physical or mental condition confirmed by a doctor that prevents you from starting the holiday on the commencement date.
  • Immediate family – Your husband, wife, partner, civil partner, parent, child, brother or sister.
  • Injury - A bodily injury confirmed by a doctor that prevents you from starting the holiday on the commencement date.
  • Public Transport Network – Any mode of public transport other than public hire taxis licensed for public use on which you had planned to travel to the holiday.
  • Booking – A confirmed non-refundable booking of a holiday with us where Booking Refund Protection has been purchased at the same time as booking the holiday.
  • We/us/our – The company with whom you made the booking.
What will we refund?

We will refund the cost of your booking if you are unable to start the holiday on the commencement date due to:

  • unexpected disruption of the public transport network you could not have reasonably known about before the date of travel to the holiday;
  • injury, or illness happening to you or a member of your immediate family or any person(s) in the group due to attend the holiday with you;
  • death happening to you at any time before the holiday or to a member of your immediate family 4 weeks or less before the holiday;
  • the mechanical breakdown, accident, fire or theft en route of a private vehicle taking you to start the holiday;
  • jury service which you were unaware of at the time of the booking;
  • burglary or fire at your residence in the 48 hours immediately before the commencement date of the holiday that required the attendance of the emergency services;
  • you being summoned to appear at court proceedings as a witness which you were unaware of at the time of booking;
  • you being a member of the armed forces and being posted overseas unexpectedly;
  • adverse weather including snow, frost, fog or storm where the Police services or other Government agency have issued warnings not to travel. You must provide confirmation of relevant road closures from the Police or the relevant Government agency;
  • you being unexpectedly made compulsorily redundant.
What will we not refund?

We will not provide a refund where:

  • you cannot provide a doctor’s report for injury or illness;
  • you cannot provide confirmation of the booking;
  • the holiday is cancelled by us as the property is not available and an alternative is accepted by you under our general terms and conditions;
  • your sole reason for not attending the holiday is due to another member of your group no longer being able to attend;
  • you are unable to take the holiday because you are unable to obtain a visa to travel;
  • you decide not to take the holiday other than for a reason included within this Booking Refund Protection;
  • you are prevented from travelling to the holiday due to disruption of the public transport network which is public knowledge prior to the commencement date;
  • you can recover any part of the cost of the booking from other sources (but this will not affect refund of any balance if all other conditions for a refund are met);
  • in our reasonable opinion, you did not allow sufficient time to travel to the holiday;
  • you carry out a criminal act which prevents you taking the holiday;
  • you are prevented from travelling to the holiday due to an outbreak of a contagious disease and the Government or any agency acting on behalf of the Government has imposed a ban on travel;
  • you make a false or fraudulent refund application or support a refund application by false or fraudulent document, device or statement;
  • you submit your refund request more than 45 days after the booked event.
  • We will not pay for travelling or associated expenses or any loss other than the direct cost of the booking.
  • We will not pay any consequence of war, invasion, acts of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolutions, insurrection, military or usurped power, riot, civil commotion, strikes, lockout, terrorism, malicious intent or vandalism, confiscation or nationalisation of or requisition or destruction of or damage to property by or under the order of any government or public or local authority.
  • We will not pay any costs you incur in submitting or providing evidence to support your refund application.
General Conditions
  • a) you must make all necessary arrangements to arrive at the holiday on the commencement date.
  • b) you must not be aware of any material fact, matter or circumstance, at the time Booking Refund Protection is purchased, which may give rise to a refund request.
  • c) you must take all reasonable precautions to prevent or reduce any request for a refund.
  • d) unless we agree otherwise:
  • i) the language of this document and all communications relating to it will be English; and
  • ii) all aspects of the contract, including negotiation and performance, are subject to English laws and the decisions of English courts.
  • e) the cost of Booking Refund Protection is non-refundable unless cancelled within 14 days of purchase (or before the holiday has taken place if less than 14 days away). To cancel the Booking Refund Protection, you need to contact us within 14 days.
Requesting a Refund

You must log into www.bookingprotect.com/refund and fill in and submit the Refund Application Form as soon as possible after becoming aware of circumstances that may lead you to request a refund and in any event no more than 45 days after the commencement date.

You will be asked to provide at your own expense the following within 45 days of registering your refund application:

  • confirmation of the booking;
  • a doctor’s report where your refund request is for injury or illness or a death certificate where your refund request is for death;
  • an official notice from the transport service provider in the event of delay, cancellation, mechanical breakdown or accident in relation to the public transport network;
  • for the breakdown of a private vehicle, a vehicle recovery service report (AA, RAC or equivalent), copy of garage repair bill or parts receipt or a relevant police report;
  • the original jury invitation inviting you to be a juror;
  • in the event of a burglary the police report with crime reference number;
  • the original witness summons requesting you to appear in court;
  • A copy of a valid visa permitting your travel to the booked event;
  • confirmation of relevant road closures from the Police or the relevant Government agency if requesting a refund due to an official weather warning being issued;
  • any reasonable additional evidence that we ask for.
Frequently Asked Questions

At what point can I purchase Booking Protect for my booking ?

  • You can purchase Booking Protect when placing your booking online or over the phone.
  • For bookings that are placed less than 30 before the holiday commencement date the full amount must be paid at the time of booking.
  • Booking Protect can only be added at the point of the booking being added.
  • Once paid in full, you can’t add Booking Protect to your booking.


What if I change my mind and no longer want Booking Protect after purchasing it and adding it to my booking?

  • If you change your mind about Booking Protect there is a 14 day cooling off period for you to cancel the policy.
  • Simply contact us in writing to inform us and we will refund the purchase cost of the insurance via the method used to pay for it.


Is Booking Protect arranged by Torquay Holiday Lettings or is it third party protection?

  • Booking Protect is a third party insurance organisation.
  • Whilst Torquay Holiday Lettings will act as an agent, take payment for Booking Protect and make the customer aware of its benefits, the refund protection is handled and organised solely by Booking Protect and all correspondence regarding cancelling your booking must be with Booking Protect.
  • Torquay Holiday Lettings cannot be involved in any claims or correspondence regarding claims, and accept no responsibility for a refund claim being rejected by Booking Protect as all terms and conditions and final decisions lie with them.


What do I  do if I need to cancel my holiday and make a claim?

  • If you need to make a claim for a refund for your holiday, you will need to contact Booking Protect directly and complete an online refund application form.
  • The link to use https://bookingprotect.com/refund/.
  • Although Torquay Holiday lettings cannot have any involvement in the claim process, you must nonetheless contact us in writing to inform us you are cancelling your holiday.


If my refund application claim is successful, when will payment be made?

  • If you refund application is successful, you will receive an immediate notification via email that the refund will be sent to your nominated bank account within 7 days.


What happens if my refund application is not successful?

  • If your refund application is rejected, one of the claims handlers from Booking Protect will respond to your application and explain the reasons for it being unsuccessful.
  • The refunds team at Booking Protect will always refer to their terms and conditions when making a final decision.
  • Please be aware that Booking Protect is a third party organization and Torquay Holiday Lettings Ltd has no involvement or influence on a refund application decision


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